Job Description

Position Title : Office Admin

Location: Houston, TX

Assignment Type: 3-month contract with potential for

contract-to-hire

Compensation : $20-22

Work Schedul e: Part Time - 15 hours / week

Benefits: This position may be eligible for medical, dental, vision, and 401(k).

About the Role

We are seeking an organized, detail-oriented Office Administrator to support daily office operations and ensure a smooth, welcoming environment for employees and visitors. This role is ideal for someone who enjoys being the go-to person for office needs, coordinating events, and keeping things running efficiently behind the scenes.

Key Responsibilities

Office Management & Daily Operations

• Open the office each morning (start coffee, prepare workspace, restock kitchen as needed)
• Maintain cleanliness of common areas including the kitchen, café space, and conference rooms
• Manage office maintenance requests (temperature adjustments, repairs, etc.)
• Coordinate storage closet organization and upkeep
• Oversee weekly fridge cleanouts and monitoring of expired items

Administrative Support

• Assist with scanning, printing, mailing, shipping, label creation, and general clerical tasks
• Support Webex/Teams meeting setups and maintain calendars and the ACT database
• Manage office supply inventory (paper goods, cleaning supplies, stationery, wellness items, coffee pods, etc.)
• Place recurring or one-off orders through Aramark, Amazon, and other vendors

Event & Culture Coordination

• Coordinate team lunches, office parties, holiday celebrations, and company outings
• Manage holiday décor setup and takedown
• Plan and order flowers, gifts, client appreciation items, and gift cards
• Send birthday announcements, coordinate card signing, and assist with team recognition activities

Visitor & Staff Support

• Maintain the staff calendar and track in-office schedules
• Assist with meeting room setups and technology preparation
• Provide additional support to team members and executives as needed

Qualifications

• Prior experience in office administration, facilities coordination, or administrative support
• Strong organizational skills with the ability to multitask and prioritize
• Comfortable working in a fast-paced environment
• Proficient with Microsoft Office Suite and familiar with Webex/Teams
• Excellent communication and customer service skills

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