Job Description

Project Controls Coordinator

Pay Range: $75K-95K

Location: Tracys Landing, Maryland

Onsite 3 days, virtual 2 days

Must Haves:

• 2+ years of experience in project controls or contract administration
• Knowledge of general accounting principles
• Construction, Telecom, or Infrastructure experience
• Project management experience (midsized company)
• Some accounting or financial management experience
• Microsoft excel proficiency
• Bachelor's degree required
• Ability to travel as needed

Preferred:

• Sage 300 Construction & Real Estate (Timberline)
• Ability to manage multiple projects simultaneously
• Basic knowledge of contract management and regulatory compliance processes.

Job Description: The Project Controls Coordinator is essential to supporting the Project Management (PM) team by ensuring accurate project setup, compliance, and seamless closeout. Reporting to the Assistant Controller, this role manages the administrative and financial components of projects, works closely with both internal and external stakeholders, and ensures alignment with company policies and contractual requirements. By connecting the PM team’s operational needs with financial oversight, the Project Controls Coordinator helps maintain efficient workflows and contributes to successful project delivery.

Key Responsibilities:

Team Coordination

• Act as liaison between Accounting and PM teams to align priorities and facilitate cross-department communication.
• Manage the Project Closeout Coordinator and assist with training and onboarding on compliance and project controls.

Project Setup & Administration

• Set up projects in management and accounting systems with accurate budgets, schedules, and resources; maintain key records such as contracts and change orders.
• Develop and update templates and workflows to improve setup and reporting; request certificates of insurance, lien releases, and other required documentation.

Contract Management

• Track contract terms, deliverables, and milestones; provide timely updates and resolve discrepancies with the PM team.
• Prepare closeout packages for job completion.

Compliance & Reporting

• Ensure projects comply with internal policies, regulations, and client requirements; maintain documentation for audits and reviews. Prepare and distribute status reports highlighting risks and issues.
• Financial Oversight Support cost tracking, budgeting, and invoicing for accuracy; reconcile project financials and report discrepancies. Update project expenses and maintain monthly WIP reports.

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